5 in 5 with Michael from Evy Solutions
In the latest episode of our podcast “Logistics Solutions - 5 questions in 5 minutes”, we welcome Michael Vogel from EVY Solutions. He talks about the use of artificial intelligence to automate administrative processes in logistics - such as the processing of delivery bills, invoices or emails. EVY Solutions helps companies to make their processes more efficient, transparent and sustainable through intelligent document processing.
Michael Vogel from EVY Solutions talks about the benefits of AI-supported document processing and automation in logistics.Listen to the episode here or continue reading the blog to find out the answers to the five key questions.
1. Briefly describe your company and product.
Evy Solutions GmbH was founded in 2017 by Arian Storch and myself and is now a leading provider of AI-supported solutions for automated document processing. Our Evy Xpact software supports companies in logistics, manufacturing, insurance, public authorities, law firms and credit agencies by automating manual processes and thus saving time, costs and resources.
Thanks to our specially developed artificial intelligence for text analysis, companies can read documents regardless of layout - with minimal training and ready for use in just one to two weeks. In addition to document analysis and processing, Evy Solutions also offers automated mailbox management, which sorts emails and attachments into predefined mailboxes and processes them on request. Over 70 well-known companies from the SME and industrial sectors already rely on our solutions to optimize their processes and drive their digital transformation forward.
2. What problem do you solve?
The flood of documents in the supply chain. Transport orders, delivery bills, customs documents - they have to be processed quickly and without errors. But the manual effort involved is enormous: time-consuming, error-prone and expensive.
This is exactly where Evy Solutions comes in! With our Evy Xpact software and the specialized Xpact Logistics solution, we make document processing fully automated - with artificial intelligence that thinks for itself from the very first moment.
Imagine this: A document arrives - by email or by some other means. Our AI reads it, recognizes the content, classifies it and forwards it to where it is needed. Whether invoices, freight documents or delivery bills - they are processed in seconds, not hours. And best of all, our system adapts individually to existing processes.
And what are the specific benefits?
- 80 to 90 percent time and cost savings
- Significantly fewer errors due to manual input
- Efficient, streamlined workflows instead of paper chaos
- Faster response times - satisfied customers
Well-known customers from SMEs and industry such as Mainfrucht GmbH & Co. KG, Intergermania Transport GmbH and many more have been helped by us to digitize their processes and make them more efficient. Evy Xpact leaves more time for the essentials - instead of manual data processing.
3. What are your USPs?
Why do over 70 companies already rely on our AI solution? Quite simply - our USPs set new standards in document processing.
1. 100% data protection - AI “Made in Germany”
Our AI runs exclusively on German servers and does not use any external modules from Microsoft or Amazon Web Services. In times when data protection and data security are paramount, we can guarantee this thanks to our SOC certifications: Your data remains protected!
2. no data mixing - no risk of hallucinations
We only use individual customer data to train the AI. This means: no mixing of data, no unwanted deviations, no hallucinations - just precise, reliable results that are perfectly tailored to the respective company processes.
3. fast & efficient - productive in just 1-2 weeks
While many AI solutions require a long training period, our software goes live after just a few days. Thanks to minimal training effort, just a few documents are enough to optimally train the AI.
4. maximum efficiency - from minutes to seconds
In the logistics sector in particular, we reduce the processing time of a document from several minutes to just a few seconds. This not only saves 90% of time, but also reduces costs by up to 80%. With Evy Solutions, companies are relying on an AI solution that is not only secure and data protection compliant, but also brings immediate efficiency gains.
4. Provide a concrete use case or success story that illustrates how your solution works in practice.
Let me give you a concrete example - Hans Ihro GmbH, a family-run forwarding company that processes 350 transport orders every day.
The challenge:
Until recently, each of these orders was entered manually - a time-consuming process: three minutes per order meant that two employees were working full-time just on order entry. The company was looking for a solution to make this process faster and more efficient.
The solution with Evy Xpact & Xpact Logistics:
Today, everything runs fully automatically:
- The dispatcher sends the customer request by email to an internal address.
- Our AI monitors the mailbox, recognizes and extracts all relevant information - such as order number, pick-up and delivery address, transport weight, vehicle type and delivery date and much more.
- The transport order is automatically created in the TMS system.
- Instead of three minutes per order, the whole process takes just 15 seconds!
The result:
- 75% less time spent on order entry
- Employees can devote themselves to more demanding tasks
- Risk of errors minimized - processes faster & more efficient
- 80 % cost savings
Why did they choose us, Evy Solutions?
Hans Ihro GmbH needed a solution that could process large volumes of data regardless of the document structure. Our AI works independently of layout, requires hardly any training data and delivers ready-to-use results immediately.
Conclusion:
This example shows how companies can use Evy Xpact to radically speed up their processes, cut costs and reduce the workload of their employees. And that is precisely our goal: more efficiency, less effort, maximum benefit!
5. What future developments or trends do you see in the logistics industry and how are you preparing as a company?
The future of logistics - automation as the key to competitiveness
The logistics sector is facing major challenges. Increasing cost pressure, a shortage of skilled workers and growing demands for efficiency and speed are forcing companies to optimize their processes. Automation is no longer an option no longer an option - it is a necessity.
Where is the trend heading?
More and more companies are turning to digital technologies to streamline their processes and reduce operating costs. The demand for intelligent automation solutions is growing - but in the field of artificial intelligence in particular, it is important to choose the right technology.
AI and the new regulations - security as a priority
A key issue for the future is the regulation of AI systems. The EU's AI Act will set new standards to ensure that AI is used ethically, safely and transparently. And this is exactly where we at Evy Solutions are one step ahead.
Our AI already meets the requirements of the AI Act - and even goes beyond them.
- Highest data protection standards: Our solution is “Made in Germany” and runs exclusively on German servers, without Google or AWS or their AI models.
- Maximum productivity despite regulation: We prove that companies don't have to choose between efficiency and security - they get both.
Why is that important?
Companies that choose the right AI technology now will secure a decisive competitive advantage. Automation, data protection and productivity must go hand in hand - and that's exactly what Evy Solutions stands for. Would you like to know how to future-proof your company? Then visit us at evy-solutions.de!
